The members of TUG will be such persons, natural or legal, who will meet such qualifications and requirements (including without limitation payment of initiation fees and dues) as from time to time may be established by the Board of Directors. The Board of Directors will be the sole judge of the qualifications of the members and its determination as to whether a person is or is not a member will be final. The Board of Directors may, in its discretion, create different classifications of members and prescribe different rights, privileges, qualifications or requirements for each class.
All annual meetings of the members and all special meetings of the members called by the President or the Board of Directors will be held at such place, either within or outside the State of Rhode Island, as will be stated in the notice of meeting.
Meetings of the members will be held in conjunction with TUG conferences. Such conferences will normally be held annually. The annual meeting of members will be announced and conducted according to the TUG Annual General Meeting Procedures.
A special meeting of the members, for any purpose or purposes, may be called by the President or by the Board of Directors. Any such call will state the purpose or purposes of the proposed meeting.
Written notice of each annual or special meeting stating the place, day and hour of the meeting (and the purpose or purposes of any special meeting) will be given by or at the direction of the President, the Secretary or the person or persons calling the meeting to each member entitled to vote at such meeting not less than ten nor more than sixty days before the meeting. Business transacted at any special meeting of members will be limited to the purposes stated in the notice of the meeting or any written waiver thereof.
One hundred (100) members, present in person, will constitute a quorum at all meetings of the members. If, however, such quorum is not present at any such meeting, a majority of Board Members present thereat may call an adjournment of the meeting from time to time, without notice other than announcement at the meeting, until a quorum will be present.
Nothing in these Bylaws shall be construed to limit the access of TUG members to TUG documents. Members requesting copies of any TUG document may be charged a reasonable copying fee and members requesting publications or mailing lists presented to the public for sale may be charged the same fee as the general public. Members requesting copies of documents to be used in performance of TUG related duties may request that the copying fee be waived. TUG documents include, but are not limited to: contracts, Board minutes, Executive Committee minutes, office procedure manuals, IRS filings, and written communications from or to the TUG office. This section does not authorize the release of any information that federal or state law protects from disclosure.
The Board may award, from time to time, particularly deserving individuals a lifetime membership in TUG. Such individuals shall have all the rights and responsibilities of regular TUG members, such as being entitled to vote in elections and stand for election to the Board, but shall not have to pay any membership fee.